Procurement and Contract Specialist

 Position:               Procurement and Contract Specialist

Department:        Finance (Procurement)

PAYGRADE:          108 (E) 

Pay:                          Min: $62,799  Mid: $80,071  Max: $97,339

DEADLINE:           Friday, November 6, 2026

JOB SUMMARY:

The Procurement & Contract Specialist serves as a strategic partner to all CCWA departments, managing the full lifecycle of a competitive procurement solicitation. This role is responsible for ensuring compliance with established purchasing policies, applying sound judgment in administering the competitive award process, The Specialist leverages market insight, vendor relationships, and policy expertise to deliver cost-effective, transparent, and timely procurement solutions that align with CCWA’s operational and strategic goals. The purpose of this position is to work with all CCWA departments with full cycle competitive procurement solicitations and activities such as complying with established purchasing policies, administering the award process, and tracking contracts.

ESSENTIAL JOB FUNCTIONS:

• Coordinates procurement activities across all CCWA departments, ensuring compliance with policies, timelines, and procurement best practices. Independently prepare solicitation documents, develop complete procurement packages, establish procurement schedules, and proactively identify potential risks or conflicts. Exercise sound judgment in issuing addenda, coordinating bid openings, verifying bid tabulations, conducting evaluation processes, and preparing/distributing award notifications.
• Supports contract preparation for goods and services.
• Maintains the vendor information database and ensures data integrity and completeness.
• Creates and maintains comprehensive vendor and supplier lists for bid and proposal distribution, making data-driven decisions to expand and diversify supplier participation.
• Conducts thorough market research to identify emerging trends, new suppliers, pricing benchmarks, and alternative sourcing opportunities. Applies analytical skills to compare market data, evaluate cost-effectiveness, and recommend sourcing strategies that provide the best value to CCWA.
• Configures and maintains supplier catalogs for annual contracts and accurately enter contracts into procurement systems. Leveragessystem data to prepare analytical reports that inform procurement strategy and decision-making.
• Reviews procurement tracking and reporting, analyzing trends, identifying areas for process improvement, and recommending strategies to enhance efficiency and compliance. Creates and facilitates procurement training for staff, using critical thinking to adapt content to audience needs and ensuring clarity in understanding policies, procedures, and compliance requirements.
• Assists with updating and maintaining the CCWA Procurement Policy Manual, applying critical thinking to ensure policies reflect current regulations, industry best practices, and operational needs. Provides recommendations for policy improvements based on lessons learned and market trends.
• Ensures all procurement and contract documentation is maintained in compliance with CCWA records management policies and applicable regulations, demonstrating accountability for document integrity and audit readiness.
• Performs other assigned duties.

MINIMUM REQUIREMENTS TO PERFORM WORK:

• Associates Degree in Purchasing, Supply Chain Management; Business Administration, or a related field; two (2) years of related work experience in procurement, preferably in a government setting; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
• Must be able to demonstrate proficiency in performance of the essential functions and learn, comprehend, and apply all CCWA or departmental policies, practices, and procedures necessary to function effectively in the position

Required Licenses/Certifications:

• CPPB license/certifications preferred.

PHYSICAL DEMANDS:

• This position classifies the physical exertion requirements as sedentary work involving lifting no more than 10 pounds at a time and occasionally lifting or carrying articles like docket files, ledgers, and small tools. Although a sedentary job is defined as one which involves sitting, a certain amount of walking and standing is often necessary in carrying out job duties. Jobs are sedentary if walking and standing are required occasionally, and other sedentary criteria are met.
• Tasks typically involving some combination of stooping, kneeling, crouching, and crawling; tasks may also involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight. Some tasks require the ability to perceive and discriminate colors or shades of colors, sounds, and visual cues or signals. Some tasks require the ability to communicate orally.

At CCWA, it is our policy to provide equal employment opportunities to all employees, including temporary employees, and applicants for employment based on qualifications, abilities, and merit. Therefore, CCWA prohibits discrimination against employees, applicants or any other legally covered persons because of race, color, religion, national origin, age, sex (including pregnancy, sexual orientation and gender identity or expression), citizenship, genetic information, disability status, past, current, or prospective membership in the uniformed services or any other characteristic protected under applicable federal, state, or local law. This policy applies to all terms and conditions of employment, including, but not limited to job advertisements, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, benefits, and training.